Loudoun Valley Estates HOA

We continue to maintain a disciplined balance sheet and are in sound financial condition, however, this year we are faced with a number of challenges:

• There was no increase in HOA dues in 2008.
  The HOA Board made this decision after carefully reviewing budgets and competitively tendering some of our major contracts.  This enabled the HOA fees to be held at 2007 levels despite the inevitable inflationary effects.  However, the 2007 drought did considerable damage to our landscaping.  To address this, the board allocated an additional $46k from The Capital Replacement Reserve (See below).  This will have to be replaced at some stage.
  
  

• Inflationary pressures.
  We are all aware the increasing fuel costs and other commodities.  Dominion Electric plans to raise the cost of electricity by 18%.  We can expect to see inflationary pressures on most of our costs.
  
  

• Reviewing the Capital Replacement Reserve.
  The Capital Replacement Reserve is a budget for maintaining the Loudoun Valley Estates Infrastructure.  This covers the maintenance of the town home roads and parking lots common areas, the swimming pools, tennis courts, Clubhouse, paths and bridges etc.  A number of these costs occur infrequently but can be significant – imagine for example resurfacing the roads in the Town Home area.  To adequately finance these items, a report was commissioned in 2004 by an independent assessor which predicted expenditure over the next 25 years.   We accrue money each year to match the report’s recommendations.  The board has agreed to commission another report in 2008 to ensure we are reserving correctly.
  
  

• Potential new capital projects
  Over the last few years, the HOA has received a number of requests from Homeowners for improvements to the neighborhood.  These have ranged from installing an irrigation system along Loudoun County Parkway to a basketball court, and improving certain areas of the landscaping.  To date, no money has been included in annual budgets for new capital projects.
  
  
  

 What the Board is doing to address these challenges:

Over the next few months we will working through the following actions and will be reporting progress on the website.

• Review of budgets.
  As in 2007, we will be looking at areas for savings.  We feel we did a good job in 2007 so additional saving will be harder to find.  There maybe some areas where we feel we should seriously consider tradeoffs between cost and service levels.  If the Board believes these are appropriate, we will discuss such issues at the monthly board meetings.

Additionally, we are asking the Open Space Committee to review proposed 2009 expenditure.  We have also formed a Capital Improvements Committee to review all suggested projects and to make recommendations to the board based on the criteria of financial justification (For example an irrigation system saves on replacing dead trees and bringing in water trucks), visibility (Will the project improve the image and desirability of our community, and in the long term increase home values?), and homeowner Interest.  Again we will be discussing these projects at the HOA Board meetings as well as the individual committee meetings. – Everyone is invited.

• Commission new Capital Replacement Reserve Study.
  As mentioned above we are having this report updated so that the effect of four years wear and tear can be assessed against the 2004 assumptions.  This will tell us if we should be accruing more or less.
  

• Keeping You, the homeowner informed.
  We will continue to update you on our progress, both in the Newsletter and on the website.  We also encourage everyone to take an active role in making this GREAT community better by attending the various committee and board meetings.

The HOA Board of Directors Meeting is scheduled for Thursday, October 2^nd at 5:30pm in the Clubhouse.  This meeting is open to all residents.

Please remember that you are required to store your trash cans out of public view except on days of trash collection.  Many people are storing them near their garages and that is not acceptable. Please remove the trash cans from the curb and store them appropriately promptly after AAA has emptied them.  If you have questions, please refer to your Covenants or contact me at This email address is being protected from spambots. You need JavaScript enabled to view it. .
 

Thank you for your attention to this matter.

This link Centers the map on the LVE Clubhouse .

One item you might notice is a fair amount of thefts from vehicles. See the police Bulletin on this here .

As the community grows the HOA is attempting to use the website to inform the HOA Members of events and issues that are impact the community. The website will also help the HOA provide important documents in a self service manner enabling members to have access to new policies, forms and applications outside the regular business hours of our office. Each profile we have now has all of the information we need to stay connected with every household that belongs to Loudoun Valley Estates.

We are asking everyone to ensure their profiles are filled out completely, this will enable the HOA to determine who does not have an account and might be missing some of our communications. 

As of today 1/14/09 we have approximately 540 website accounts which only equates to around 300 unique addresses. The HOA has over 700 members so we have a long way to go to ensure we have the full membership represented.

Please update your profile today.

http://lvehoa.com/home/index.php?option=com_comprofiler&Itemid=114&task=userDetails

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